Submission guidelines and review process
Authors worldwide are invited to submit original and unpublished contributions not under review in any other conference or journal. All academic papers, expert articles and posters will be (double-blinded) peer-reviewed based on their significance, methodological soundness, originality, and clarity of exposition.

Important dates
Deadlines for academic paper, expert article and poster:

• Submission of academic paper / expert article / poster: September 15, 2025
• Review notification: November 1, 2025
• Submission of final version of full academic paper / expert article / poster: November 21, 2025
• Final notification authors: December 9, 2025
• Author registration: February 2, 2026

Deadlines for student track:

• Deadline of abstract submission: January 19, 2026
• Notification of acceptance to students: January 26, 2026
• Author registration: February 2, 2026

Submission types

1. Academic paper submission

Academic papers will be peer-reviewed based on their significance, methodological soundness, originality, and clarity of exposition. Submit an academic article between 4 and 9 pages (A4 size), including 1 title page + 8 pages with main text, figures, tables, and references. The academic paper must be written in English, following the instructions on the template. Upload the academic paper in Word and/or PDF file format. These guidelines are strict: academic papers failing to adhere to the guidelines (by being more than 9 pages in total, altering margins, or not following the template) will be rejected without consideration of their merits. Submissions imply the willingness of at least one author to register, attend the conference, and present their contribution. All accepted academic papers will appear in the conference proceedings book. The best academic paper will receive the ‘SEED Best Academic Paper Award 2026’.

Download paper template

2. Expert article submission

The expert articles will be reviewed based on evidence-informed, practical relevance and reading pleasure. For example, teachers could write an expert article with state-of-the-art teaching methodologies, or non-academic partners with examples of innovative practices. Submit an article of 2 to 4 pages (A4 size) with main text, figures, tables, and references. The expert article must be written in English, following the instructions on the template. Upload the academic article in Word and/or PDF file format. These guidelines are strict: extended abstracts failing to adhere to the guidelines (by being more than 4 pages in total, altering margins, or not following the template) will be rejected without consideration of their merits. Submissions imply the willingness of at least one author to register, attend the conference, and present their contribution. All accepted expert articles will appear in the conference proceedings book. The best non-academic paper will receive the ‘SEED Best Expert Article Award 2026’.

Download expert article template

3. Poster presentation submission

Submit a one-page poster (A1 size portrait), including 1 title with the main text, figures, tables, and references. The poster must be written in English, following the instructions on the template. Upload the poster in Word and/or PDF file format. Posters will be reviewed based on significance, originality, clarity of exposition, and design. Submissions imply the willingness of at least one author to register, attend the conference, and present their contribution. All accepted posters will appear in the conference proceedings book. The best poster will receive the ‘SEED Best Poster Award 2026’.

Download poster template

4. Student track: sustainable energy study projects

Students and recent alumni (graduated 2024/25) from VET higher education are invited to submit a proposal for a presentation, interactive session or practical demonstration based on a study project. The contribution should demonstrate results of a sustainable energy education project. Submit a 300-word abstract describing the contents of your contribution. Submissions imply the willingness of at least one author to register, attend the conference, and present their contribution. Submissions will be reviewed and selected based on significance, originality, and clarity of exposition. The best student project will receive the ‘SEED Best Student Award 2026’.

Please send your abstract to SEEDconference2026@hu.nl. Mention in the subject line that this is an abstract for the student track.

Conference Proceedings
All accepted academic papers, expert articles, and posters will appear in the conference proceedings book, which will be assigned a DOI and an ISBN. They will be published in open access by HU University of Applied Sciences Utrecht and submitted to be indexed in major international bibliographic databases. The papers, articles, and posters will be published after presentation at the conference under the creative commons license (CC BY-SA 4.0).

Instructions for final version submission
Soon we will provide instructions for the final submission of the academic paper, expert article and poster presentation.

Presentation instructions
Soon we will provide instructions for the presentations during the conference. Templates for PowerPoints and posters will be provided for your convenience.

Further information
Please contact us at seedconference2026@hu.nl for further inquiries.